Management Fix: Project Schedule Definition and Communication

We believe the Management Fixes are common and typical so every description is created and adapted from articles, blog posts, and definitions from other sources and authors.

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This week’s “Project Schedule Definition and Communication” is a vital solution.

By definition, a project schedule is a listing of a project’s milestones, activities, and deliverables, usually with intended start and finish dates.
(Extracted and adapted from https://en.wikipedia.org/wiki/Schedule_(project_management))

The project schedule should reflect all of the work associated with delivering the project on time. Without a complete plan, the project manager will be unable to communicate the whole effort, in terms of cost and resources, necessary to deliver the project.
(Extracted and adapted from https://www.projectinsight.net/project-management-basics/project-management-schedule)

A schedule well defined for the project leverages:
- Tracking, reporting, and communicating progress.
- Ensuring that everyone is on the same page as far as tasks, dependencies, and deadlines.
- Highlighting issues and concerns, such as a lack of resources.
- Identifying task relationships.
- Monitoring progress and detect problems early.
(Extracted and adapted from https://www.wrike.com/project-management-guide/faq/what-is-scheduling-in-project-management/)

A good schedule allows teams to communicate without ambiguity. In fact, without clear and concise communication, projects often can perform poorly.

The schedule is ultimately the tool that will determine project success. Ensuring it is communicated accurately, consistently, and entirely with all teams is the only way to maximize its potential.
(Extracted and adapted from http://constructionexec.com/article/how-to-effectively-communicate-the-schedule)

Known Associates

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This MngtFix has been mentioned in relation to a number of MngtBugs such as…
“Unrealistic Project Schedule”,
“Schedule Slippage “,
“Lack of Communication of the Ongoing Processes and Projects”,
“Lack of Communication”,
and of course “Undefined Project Schedule”!

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Written by

Eduardo Espinheira is a Consultant, Facilitator, Manager, Public Speaker, Creator of the Management Bugs&Fixes and the Machiavellian PM Stories

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